CABIN RENTAL AGREEMENT
Arrival Instructions:
Driving directions along with other information will be provided upon receipt of Cabin Rental Agreement.
2 DAYS PRIOR TO ARRIVAL: You will receive key box code and key box instructions
TERMS AND CONDITIONS
The Rental Deposit is due upon receipt. Review and acceptance of Island Park Reservations Terms & Conditions which is made part of this rental agreement is required before a confirmation will be issued.
*Important Cabin Information:
No Food is provided during your stay. Cabins ARE NOT equipped with your private toiletries like bar soap, shampoo and conditioner for the bathrooms. Cabins ARE equipped with: Bedding, pillows, towels, pots & pans, dishes, 3-toilet paper per bathroom & 2-rolls paper towels, garbage bags, dish soap, dishwasher soap, detergent for washer, propane for gas grill. If you run out of anything you will need to buy more to finish out your stay.
--Please be bear aware when visiting Island Park! We have local wildlife that roams everywhere in IP! Please do not leave food coolers, trash or anything outside that will attract animals. You will be responsible for any damage occurred to your property and/or the cabin.
ADDITIONAL CHARGES (NOT included in rate):
Rates do NOT include daily maid service (unless noted), gratuities, out-of-country long-distance phone charges, car rental, food, liquor, laundry, personal items, excessive cleaning upon departure (i.e. upholstery or rug shampooing, etc.).
RESERVATIONS AND PAYMENTS:
Payment of the applicable 50% Rental Deposit amount together with a completed Guest Reservation Application must be received and approved by Island Park Reservations before a confirmation will be issued. No grace period will apply. Final payment, consisting of the remaining balance, will be automatically charged to your credit card on file by Island Park Reservations at least sixty (60) days prior to guest arrival (or immediately if booked less than sixty (60) days in advance of guest arrival). At the 60 day cancellation window if credit card is invalid we will contact you by phone or e-mail to get a different credit card number. If we cannot contact you and do not hear from you then failure to make final payments on a timely basis will make reservation subject to automatic cancellation.
CONDITION OF RENTAL:
The property shall be in the same condition upon departure as at check-in. Normal wear and tear excepted. Owner or its agents may enter the property at reasonable times to make repairs or provide maid service. Guest may cook in areas specifically designated for cooking. Guest must immediately notify Owner or agent of fire or other damage to property. Guest shall be liable for all acts of the family, invitees, employees, or other persons invited onto the property. Guest may not sublet or assign this rental agreement. Guest shall be responsible to keep all keys in key box at all times. Guest shall abide by the House Rules of Island Park Reservations. Guests shall not bring any pets onto the property. Guest will not smoke indoors. No parties shall be allowed without prior consent. Additional charges may apply. No catering or outside music permitted without prior consent, additional charges may apply. Guest shall not permit any use of pool or Jacuzzi by unsupervised children or other guests, and shall keep gates closed. Guest and other invitees shall use the pool and Jacuzzi at their own risk. Guest understands that there are certain inherent risks to person and property located adjacent to the ocean or to a golf course, including the possibility of drowning or being struck by a golf ball. Guest acknowledges that the owner would not rent the property unless the Guest accepted this condition.
*Check-In is anytime after 4PM / Check Out by 10AM
*At Arrival: When you arrive at your cabin and notice that things aren't working correctly please call us and we will try our best to get it taken care of in a timely manner.
*Self Check-In with a key lock box near the front door. Key box code will be emailed to you two days prior to coming. Call us if you do not receive code.
*Maximum Occupancy Limits: Kindly respect our county ordinance permit limits in our properties. If you have larger groups or reunion plans we can help you find properties close to each other.
*NO PETS Allowed unless you are renting a pet designated property. Must say pet friendly on the webpage details.
*NO SMOKING is allowed inside properties.
*NO Parties or events without management approval.
*Tents, RV’s and Camper Trailers are not allowed on rental properties. Contact us if you need a tent or trailer spot.
*Noise & Fire Arms Ordinance: Fremont County has a noise ordinance that is strictly enforced and shall be obeyed by 10 PM. Please be conscientious of excess noise. Please take conversations inside the home after 10 PM. It is against the law to discharge any fire arms in any subdivision in Fremont County. There are areas for target practice please give us a call and we can guide you to these areas. If rules are not followed you will be asked to leave with out any refund compensation.
*Dirt Roads in Yellowstone Country; please drive carefully and under the speed limits to not cause excess dust. Our vacation rental is located in subdivisions in and around other people. Please be respectful of neighbors.
*WIFI: Not all units have WiFi. Even if your cabin does have WiFi we are in a wilderness area causing less than high speed internet more often than not. Please keep in mind that a high density of guests in Island Park will cause internet and tower signals to be disrupted as well.
*Payment Procedures:
1. When booking outside the 60 day cancellation window half of total amount is required at the time of booking. Final payment is due 60 days prior to reservation and will be automatically charged to your credit card we have on file at that time. The same credit card will be charged that you used to get booked into the property unless you call us prior to the 60 day cancellation period to charge a different credit card.
*Credit Card will be Automatically charged for final payment. Please mark this date on your calendar when final payment is due so you are not surprised when we run your final payment 60 days prior to coming.
2. When booking within the 60 day cancellation window "Full Payment" is required unless other arrangements have been made with Island Park Reservations.
*Cancellation Policy: (60 day) When canceling 60+ days outside the cancellation window you will receive a refund minus a $75 re-booking fee and 3% credit card fees. When canceling within the 60 day window the funds you have paid are non refundable.
-If you have booked through VRBO/HomeAway/TripAdvisor/Expedia etc - please refer to the cancellation policy listed
*At Departure: Please be honest with us if anything gets broken or damaged during your stay and tell us about it so we are not surprised when we arrive to inspect the cabin while cleaning. Guests are responsible to do your own dishes, wipe off counter tops and please help by washing and drying your used towels.
*FREE TRASH PICK-UP: "DO NOT" PUSH CAN OUT TO ROADSIDE LIKE YOU DO IN THE CITY! -THE SERVICE WILL WALK UP THE DRIVEWAY AND GET IT FOR YOU!!
TRASH PICK-UP "SUMMER SEASON" IS MAY 1ST-SEPT 30TH: (TWICE A WEEK) on Monday and Friday. Each property will have their own bear proof trash container. Guests will be responsible for making sure their trash has been emptied from the home into the container before their departure. PLEASE NO LOOSE TRASH - We provide garbage bags so there is no loose trash allowed. If the garbage containers are 3/4 FULL before pick-up please contact our office immediately. No trash is allowed on top of can or on the ground near the can 208-558-9675.
TRASH PICK-UP "WINTER/SPRING/FALL" OCT 1ST-APRIL 30TH (ONLY ONCE A WEEK) on Mondays ONLY.
Off Season If you accumulate a lot of trash before it is pick up time, just 1-day a week then You will need to dump your trash at the Fremont County Landfill.
LANDFILL hours and directions are listed below. There is a $3 minimum and you will be weighed going in and coming out.
If you are bringing in recyclable items they should not charge you. Guests usually won't go over $3 or $15.
Landfill is Closed on Wednesday & Thursday in the SUMMER
Closed Sunday & Monday in SPRING-FALL & WINTER.
*Island Park Landfill: Hours 8 am to 4:30 pm Questions Call 208-390-1226
LANDFILL GPS ADDRESS
3970 Yale Kilgore Rd. Island Park Idaho 83429
1 block West of Hwy 20 on Yale/Kilgore Rd. Look for Elk Creek gas station (Phillips 66) approx. mile marker 389 traveling North /mile marker 390 traveling South on highway 20.
*Electrical Gaming Systems & Moving Furniture: We ask that you do not move any of the furniture during your stay. If you do a minimum of $50 will be charged for us to move the furniture back to position. We ask that you please do not disconnect or change the wiring for any of the TV or electrical equipment. There will be minimum of $50 charged if we have to rewire the electrical systems.
*Blocked Toilets: We test all toilets prior to your arrival to insure they are in working order. WHEN you arrive at cabin and SEE a problem please contact us when you arrive not when you are departing. Sewer/septic systems are fragile and can not handle feminine hygiene items and large amounts of toilet paper. These items will block toilets and sewer lines.
*Rental of More than One Cabin for Larger Groups:
If you are renting more than one cabin to accommodate your large family gathering, please to not move items from one cabin to another. This includes kitchen items and towels. A $20 an hour fee will be charged if we have to track down and switch items from one cabin to the other.
Guests moving between the cabins will respect the neighborhood and refrain from loud noise and boisterous behavior on the roads; particularly late at night.
Guests will keep in mind at all times that there are neighbors who treasure the peace and tranquility of this serene locale, who also value access to their driveways, and who are quick to complain if our guests create problems.
Guests from multiple cabins will not spend the bulk of their rental time at a cabin other than the cabin in which they are sleeping. Having people from one cabin spend most of their time at another cabin unfairly burdens that cabin, creates a risk of sewer/septic backup, and creates a risk of neighbor complaints.
*Cabin Parking:
Please park ALL your vehicles, towing trailers, boats, snowmobiles, and ATV’s on the cabin property.
If you do not have enough room, please let us know and we will find an additional parking for you.
DO NOT park on the side of the road and please don't block any accesses to other properties.
*Outdoor Fire Pits/Indoor Fireplaces: are not equipped with firewood so if possible you will need to bring some with you or you can buy a box at most gas stations or stores here in Island Park.
All outside fires must be in the designated fire pit or container provided.
If the cabin does not have a fire pit, do NOT create one.
Make sure that all fires are out prior to leaving the property or going inside the cabin. Do not leave the fire unattended and make sure that you have ample water to put the fire out completely.
Do not use the fire pit when conditions are hazardous windy.
Please make sure that you check with the Island Park Ranger Station (208-558-7301) to check fire conditions.
Please read the Open Burning Ordinance that Fremont County has in place. You will find this in each binder at the cabins. You will be financially responsible for any run away fires.
*ATV, DIRT BIKE & SNOWMOBILE USERS: When using ATV’s, Dirt Bikes and Snowmobiles in and around the private cabins or resorts, subdivision rules must be strictly adhered to.
NO overnight vehicle or trailer parking of any kind is allowed on the road system within the Resorts or Subdivisions.
ATV, Dirt Bike and Snowmobiles SPEED LIMIT on all roads within the Subdivisions and Resorts is 10 miles per hour
NO ATV, Dirt Bike or Snowmobile riding is allowed within 100 feet of any cabin and/or condo buildings. Please respect other Private Cabin and Resort Owners property, do not ride ATV’S, Dirt Bikes and Snowmobiles through residential lots located throughout the Subdivisions and Resorts, vacant lots included. The golf course, including the golf cart paths, is OFF LIMITS to all ATV’S, dirt bike & Snowmobiles this includes the cart paths located at the golf course clubhouse. Pulling of any device in which individuals are riding in, or on, is prohibited on ALL ROADS within the Subdivisions and Resorts.
*Personal Items Left Behind: Take a thorough inspection inside and outside of the rental property for any personal items that might get left behind. If items need to be mailed back to you there will be a MINIMUM $25 for retrieval plus shipping costs.
*SERVICE ANIMAL POLICY: Island Park Reservations represents privately owned vacation cabin rentals. Please honor the cabin owners' request regarding pets on the property. While service animals are welcome at many "non pet friendly" cabins, some cabins forbid animals of any kind. Prior to the acceptance and confirmation of reservations at which service animals will be present during the stay, whether with the renter or a guest: Service animals require prior permission from the cabin homeowner, The renter shall provide proof the service animal is licensed as such; a certificate of current vaccinations, and a current veterinary travel/boarding certificate of health.
In the event that the cabin is listed as "hypoallergenic", then the renter shall be responsible for additional cleaning charge to restore the cabin to the hypoallergenic state upon their departure, leaving the cabin in the same hypoallergenic condition as in their arrival,
The renter shall be responsible for any and all damages caused by the service animal to the cabin rented.
The renter of the cabin shall be responsible for violations of the service animal policy and shall be subject to fees and damages, including forfeiture of all monies paid, additional $500 cleaning charge, immediate eviction from the rented cabin, and other remedies necessary under the law to restore the cabin owner and Island Park Reservations to the position equal to prior to the rental.
*Boat Docks & Shared Launches-Marina's Waiver
You Agree To These Waivers At The Time Of Booking Our Cabins~
All children under the age of 18 will wear life vests.
All children under the age of 18 will be accompanied by an adult.
No running or horse play on or around the dock.
No food or beverage allowed on the dock; do not litter in the water.
Dock will be left in same condition at departure, as it was upon arrival.
Shared marina’s and launches: Please be courteous & respect others property.
Look around and pick up any trash you may see-help us keep our properties clean for all to enjoy.
*Hot Tub Waiver: (This only applies if you rent a cabin with a hot tub)
Hot tubs are clean and ready for your use before your arrival. Please call us immediately when you arrive if the hot tub needs attention. Please make sure to call us during your stay if hot tub needs to be serviced. We want you to have a great stay and want to accommodate you as best we can.
Proceed with caution: Winter months can be extremely careful because snow and ice could be around hot tub and you could slip and fall causing injury. Be very alert at all times when children are in and around the hot tub. Pregnant women and/or those under the influence of alcohol and/or other drugs shall use the hot tub at their own risk. No infants shall be allowed in the hot tub. Children sixteen (16) years of age and younger shall be accompanied by an adult while in the hot tub.
Hot tubs seat 6 guests: No more than this number of guests are allowed at any one time. Please no over loading with lots of children. Hot tub will almost for sure need to be drained because of the yellow color that usually appears. Splashing and water absorption with swim suits will cause water levels get to low and water can no longer flow into the filter area and damage will occur to the hot tub motors which can be very expensive for our guests to repair.
Rinse off before entry and shower after using the hot tub so hot tub will stay clean and so will you. We accept no responsibility if you end up with a rash or other chemical reactions. To use the hot tub you do so at your own risk.
Hot tub condition to be left in the same manner as it was found upon entry of the cabin. If hot tub needs to be drained, cleaned and refilled after your stay there will be a $100 charge to your credit card to get it ready for our next guests.
*Weather and Water Levels in Lakes and Streams:
We can not control the weather and the storm systems. Our temperatures range from 35 degrees to 80 degrees in the summer and 30 degrees below zero to 40 degrees in the winter.
We try to keep the driveways plowed and decks shoveled before each renter, but sometimes the storms do surprise us.
Fremont County plows Hwy 20 first and then the side county roads.
Each subdivision has a private snow removal company on contract and they will plow the roads per their contract with the homeowners.
None of the cabins have air-conditioners. Ceiling fans and windows open at night will help cool the cabins down during the day in the summer.
*Be Aware Of Water Levels: WATERFRONT CABINS-Guests bringing BOATS-WATER TOYS! Island Park Reservoir water levels start going down usually mid August but is NOT uncommon to see levels declining anytime in early-mid July. Water levels can also depend on how much snow we have received the previous winter. The reservoir is used for farming in the lower elevations. Please be aware of water levels when renting a cabin with a private dock or waterfront subdivisions if water sports are why you chose the property you are renting. We do not issue refunds for water levels being low as this is out of our control. You can still bring your water toys as there are many lakes and rivers in and around the Island Park and Yellowstone areas that may have sufficient water for the use of your water craft. Water levels typically do not decline in other areas like Island Park Reservoir does.
*Rights Reserved -Adjustments: Island Park Reservations reserves the right to offer alternative accommodations without legal or monetary ramifications to Island Park Reservations.
-We do not generally issue refunds for any condition beyond our control, such as power outages, water or plumbing system breakdowns, Satellite TV black outs, appliance malfunctions, and the like; and in no event will we issue a refund for a problem we had no opportunity to resolve.
-We maintain our cabins in the best possible operating condition and if a problem should occur we will make every effort to rectify the situation and if necessary, move you to a comparable home.
-If you decide to leave earlier than your departure date, there is no refund.
-We do not issue refunds for cleaning fees. Please report any problem with the cleaning immediately and we will send someone to inspect and if necessary correct any deficiencies. Under no circumstances will we issue any cleaning fee refund if we do not have an opportunity to inspect.
-Guests acknowledge that there will be no refund for early check out, delayed check in, health or family emergencies, weather conditions, inconvenience or dissatisfaction.
-In the event the guest is dissatisfied, our sole responsibility will be to correct the problem as soon as practically possible, or to offer to move guests to a comparable accommodation (if one is available), at the sole discretion of Island Park Reservations.
*The Property Manager or Owner will Not be Responsible for the damage to the Renters personal property while occupying the property. I have read this agreement and understand it’s a legal document and I/we bare responsibility for consulting with legal counsel where not understood.
*EMERGENCY PHONE NUMBERS:
Emergency*Ambulance*Fire *Search/Rescue..................911
Sheriff's Office...................................................208.624.4482
Power Outage.........................208.652.7431 or 800.887.8442
Island Park Medical Clinic................................208.558.7766
Rexburg, ID Hospital.........................................208.359.6900
Forest Ranger......................................................208.558.7301
Avalanche Info............................ http://fcsnowtrails.blogspot.com
Trail Grooming Report.......................................http://fcsnowtrails.blogspot.com / 208.624.7266
Island Park Reservations....................................208.558.9675
ACKNOWLEDGEMENT:
I/we, the undersigned, hereby apply for the above listed accommodation and warrant that I/we have read, understand and agree to the terms and conditions of this application, and I/we agree to abide by homeowners/agents/association restrictions on use of said property. I/we further understand and represent that I/we are executing this application on behalf of all parties named on the guest list.
THE CREDIT CARD SUPPLIED AT THE TIME OF RESERVATION WILL BE HELD FOR BACKUP SECURITY PURPOSES ONLY
– INITIAL RENTAL CHARGES WILL NOT BE CHARGED TO THE CARD UNLESS PREVIOUSLY AGREED.-
It is hereby agreed that unpaid rent, excessive cleaning, damage, lost keys or lock-outs may be charged to this card if necessary.
Please do not hesitate to contact us if you have any questions, we're happy to help!
Office hours are 9am-5pm Monday-Friday, available after hours for emergencies.
Thank you!
Island Park Reservation Specialists
Office: 208-558-9675
For after hours only, text: 208-390-6254 or 208-390-8254
P.O. Box 256
3551 Yale Kilgore Rd.
Island Park, ID 83429
info@islandparkidaho.com
www.islandparkidaho.com